Maintain id8 Collective contact info (email/phone numbers) for current collective members as well as vendors for the website, agreements, and ecommerce. Maintain id8 contacts, company information sheet domain and website manager list. Distribution of approved and finalized policies and procedures to the employees. Once edits are complete, modifying both the binder and server with final files.

When there are discrepancies, flagging them and delivering to leadership for final edits. Maintain id8 Policy & Procedures through an annual review and ensuring that both the binder and files on the server match. Write, prepare and share reports, memos, letters and other documents, using Google Drive, Outlook, Word, PowerPoint, and Excel. Set up room for meals.Ĭonduct id8 Collective tours, be responsive to interest, handle rental agreements, schedule meeting space, and manage the daily operations within the id8 Collective.Ĭomplete server backups three times per week.įor the id8 Collective, maintaining the conference room calendar, presenting tours to prospects and having a clear understanding of the Collective concept, pricing and policies to intelligently answer questions pertaining to the Collective. Tidy offices and common areas before client arrival - this may include cleaning off table, wiping down white boards, vacuum, restocking snacks and drinks, taking out the trash, and sweeping floors.Īhead of meetings requiring lunch, take orders and pick up lunch and deliver to the group. Manage both Suite 201 and 202 offices and conference room spaces to determine availability and preparation required for meetings. Handle prospects with friendly professionalism while capturing detailed information to be delivered immediately (within 1 hour) to the sales team so we can provide excellent customer service.Ĭommunicate with landlord and handle technical issues with vendors/partners for the phone, printers, computers, and internet, while keeping the id8 team up-to-date. – 5:00 p.m., and responsible for managing coverage of phones and greeting visitors. Hospitality-level customer service to everyone coming to visit the officeĨ:30 a.m. Administrative Assistant: Job Description

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